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HighEdWeb Takeaways – Part 3

What is the most important page on your campus? According to one presentation it is your campus calendar.

There are three important audiences (in increasing order of importance) for a calendar:

  • Internal audience – people who want to know what is going on
  • Internal audience – groups on campus who want their event promoted
  • External audience – the calendar gives a sense of place and shows what the campus is like.

The identification of this last audience rings home to me. In the last revision of the university website I had many people ask why we should include calendar events on the front page and worked hard to remove it altogether. Keep in mind your site audience and their needs, though. For the university website, we very intentionally slanted content toward prospective students and their parents. For these people it is very important to understand what campus is like through seeing the types of events that take place here.

The external audience also comes into play for marketing purposes. We have many high profile events and speakers who come to campus. Use your calendars to show what is happening this week that you want the world to know about.

A few tips to consider when creating calendar sites or events

  • Use imagery. Photos and graphics draw the user’s eye and help to flesh out your event
  • Don’t settle for a static location for the event – include it on a map so that people can see exactly how to get to the event.
  • Push events to your digital signage. If your digital signs have geolocation, target events which are geographically close to the sign’s location.
Monday, October 19th, 2015 Uncategorized No Comments

HighEdWeb Takeaways – Part 2

The University of Alabama has created a web professionals community similar to the Go Web team that we are currently putting together. They have good buyin – 78 members from 30 departments. They have a decentralized structure similar to us, so face many of the same challenges.

Their goal is to help the university by helping its people, which is very similar to the goals of our own campus group. They went through several phases to get where they are now — first as a blog, then as a purely social group, and then as a group that meets to talk about issues and have topical presentations.

A few thoughts from what they are doing:

  1. Use Slack and Listserv lists to stay in constant communication
  2. Their central web team acts as a steering committee, but does not seek to dominate communications for force the group to follow their own agenda
  3. Start small and scale up
  4. Group meetings to watch webinars or streaming conferences is a great way of both learning new ideas, saving money by pooling costs, and participating as a group
  5. Encourage meetings which are centered around members sharing success stories. Don’t just focus on technical conversations.
  6. Webex presentations of vendors demonstrating a product are great ways of stimulating campus-wide discussion on a platform
  7. Actively look for academic licensing opportunities. They are leveraging BitBucket’s academic license to allow for private repos
  8. When planning a presentation, try to begin planning 3 months in advance. Have a backup in case the primary speaker has to cancel. Roundtables often make for good backups as well.
  9. Thursday, October 15th, 2015 Uncategorized No Comments

HighEdWeb Takeaways – Part 1

There were so many great takeaways from the conference last week that I can’t adequately sum them all up in one post. I will therefore break things up over a couple of weeks so that each one remains easily to follow and retain.

Going in to HighEdWeb I was already starting to think in terms of how to better frame everything we do to align more closely with the mission of the university. Too often we get caught up in projects because we think they are “cool” or invest importance in the project for the project’s own sake or because it is important to us personally. We instead need to think in terms of how the project can best serve the goals of the university as a whole.

This was brought home in the first of the track presentations that I attended. Beloit College produced an amazingly cute and funny video starring their campus squirrels. Everyone loved it and talked about it…but it didn’t actually drive increased admissions numbers.

Another presentation described a web team that many of us are familiar with. They were in an environment where they were seen as order takers and no one in their organization would say “no” to a new request. This led to a mass of projects and priority being given to those who yelled the loudest. They were able to turn the situation around. Their advice is to go to leadership with a definite plan. These people probably already know about the problem, and if you get in front with a plan they will likely support you. Understand, though, that this might wind up increasing your work load for at least the short run. The key to to have a plan, identify priorities, and focus your resources on the priorities. Don’t be afraid to outsource projects that are not on the priority list, just be sure to contract for post-launch support as well.

Tuesday, October 13th, 2015 Uncategorized No Comments

HighEdWeb 2015

After a packed three days, the conference is over now except for the trip home. As always, I will be coming back loaded with ideas, and as always it will probably take another six months to clear our plate and be able to start looking at any of them. I do hope, though, that several of the presentations and conversations from the last few days will work themselves into initiatives – both for Marcomm and the university – over the next year. I will try to go over my notes and post some of the highlights here, but in the meantime I encourage you to review the #heweb2015 Twitter feed to get several interesting insights and outtakes.

Wednesday, October 7th, 2015 Uncategorized No Comments

University Site Templates

As promised, we are releasing a set of templates for the university site that you may use on your own projects.  This will be the first of several sets that we intend to release.  We recognize that the layout of the header and the navigation elements may not work for everyone, so we will be providing some alternatives down the road.

The first round of templates is now available on the TAMU github mirror.  You will need to log in with your NetID in order to download the code.

We are providing a basic header/footer option as well as page layouts for a couple of our second and third level pages.  We are currently not providing the code for the university home page.  We think it is important to make sure that the university home page is unique, and that your own site home pages are customized to meet your individual needs.

The templates are fully responsive, brand ready, and have been reviewed by the university web accessibility team.  If you have any questions for further needs please give us a call.

Tuesday, September 1st, 2015 Uncategorized No Comments

IT Summit Presentation Slidedeck

Those of you who attended the IT Summit a few weeks ago might remember that I did a presentation discussing the politics that can get involved in IT projects. I apologize for the delay, but I have finally gotten the slidedeck posted to Slideshare.

Conversation with the audience afterward reminded me of a few other slides that could have been included, so I have added them as an Easter Egg for anybody who saw the presentation and wants to go find them.

Friday, February 27th, 2015 Uncategorized No Comments

New System IT Site

At last week’s IT Summit we were given a preview of the new Texas A&M System IT website. Of note is the CIO Blog section. This is the online version of weekly updates that Mark Stone had previously sent out by email. This is a great resource for keeping up to date with information on news, contracting, projects, and other important updates. For those who prefer the content for just the weekly update is also available via RSS.

Wednesday, February 18th, 2015 Uncategorized No Comments

System IT Summit

I spent much of last week in Galveston for the TAMU System IT Summit. It was a great opportunity to see what is going on within the system and to network with fellow IT staff from both our campus and our sister universities and organizations.

The format of expanding the former TTVN Conference to a more general IT Summit was a success. We had many people show up who had never attended in the past. We did learn, though, that we probably started too late. Many people that I talked to said that they had only obtained permission or funding to attend the week before. I would assume, then, that many didn’t attend because they didn’t have enough lead time to make arrangements. We will therefore begin the planning process much earlier for next year so that everyone has the opportunity to attend.

For those who weren’t able to be there in person, February’s IT Forum will feature a lightning round of some of the presentations from last week’s Texas A&M Technology Summit. Each of the presenters below will speak for 10 minutes on their topic. Q&A sessions will follow.

The forum will be held Wednesday, February 18, at 3:00 p.m. in Rudder 601, and will also be streamed on TTVN channel 20.

Monday, February 16th, 2015 Uncategorized No Comments

uweb presentation postponed

Unfortunately, a scheduling conflict has come up which will require us to reschedule next week’s presentation by the CIS security team.  I apologize for the short notice.  We will be in touch with the presenters to find another date and will reschedule for later in the semester.  Once we have that information will announce the details.

Friday, October 24th, 2014 Uncategorized No Comments

Job Opportunity – New Position Available

The Division of Marketing and Communications has an immediate opening for a Web Communications Specialist.    This person would be doing primarily user interface development, but would be involved in all areas of development and support for several university web sites and applications.

The position summary can be found at https://jobpath.tamu.edu/postings/76882   If you are interested or know someone who might be, please take a look at this and pass it along.

Wednesday, October 15th, 2014 Uncategorized No Comments

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